Are you looking for FreshBooks alternatives? How would you pick accounting software for your business? What areas would you look at? Selecting the right software that fits your requirements is necessary for growth. Some businesses go for the best software/tools available in the market, irrespective of their needs.
In contrast, some businesses understand their goals and select software that aligns with them. These are two very different things. Ideally, from a growth perspective, a business should always consider software that can strengthen workflow and enhance productivity.
FreshBooks is undoubtedly a popular choice for accounting software, but it might not be suitable for all business needs. Many options or alternatives to FreshBooks are available in the market. In this blog, we will explore the 10 best FreshBooks alternatives that can align with different types of business needs.
Let’s dive in.
What To Look For in a FreshBooks Alternative?
Before exploring the alternatives, let’s first determine what you should be looking for in a FreshBooks alternative.
When searching for a FreshBooks alternative, it’s essential to evaluate your business’s unique needs, growth trajectory, and price you want to spend. FreshBooks excels at user-friendliness and core invoicing features, but not every business fits into the same mold as FreshBooks prices can be expensive to small businesses.
Here’s a breakdown of the key factors you should consider when evaluating other accounting software options:
1. Core Accounting Features
A good alternative should cover essential financial tasks such as:
- Invoicing & Estimates: Customizable templates, recurring invoices, and auto-reminders.
- Expense Tracking: Ability to upload receipts, categorize spending, and track vendor payments.
- Bank Reconciliation: Syncing with bank accounts to automatically import and match transactions.
- Profit & Loss Reports: Access to real-time insights and customizable reports for financial visibility.
2. Ease of Use
Accounting software doesn’t need to be complicated. Choose a platform that:
- Has an intuitive dashboard and clear navigation.
- Doesn’t require a steep learning curve.
- Offers guided onboarding or helpful tutorials.
3. Scalability
What works for a solopreneur might not work for a growing team. Consider:
- Can the tool grow with your business (e.g., multi-user access, advanced reporting)?
- Are there tiered plans with expanded functionality?
- How easy is it to upgrade (or downgrade) plans?
4. Integrations
A flexible tool will play well with others:
- Payment processors (Stripe, PayPal, Square)
- CRMs (HubSpot, Salesforce)
- E-commerce platforms (Shopify, WooCommerce)
- Productivity tools (Slack, Google Workspace)
5. Compliance & Security
Financial data is sensitive. Make sure your platform is:
- GDPR, HIPAA, or PCI compliant (depending on your region/industry).
- Regularly updated with strong encryption and two-factor authentication.
- Capable of handling tax rules, sales tax, and regulatory reports for your region.
Now, we are ready to find alternatives to FreshBooks.
10 Best FreshBooks Alternatives
1. Moon Invoice
Moon Invoice is a leading invoicing and billing software designed to streamline financial management for freelancers, small business owners, and entrepreneurs. With its user-friendly interface and robust feature set, Moon Invoice simplifies the invoicing process and ensures timely payments.
Core Features
- Professional Billing & Invoicing Software:
- Generate and send customized invoices with your business logo.
- Choose from over 60 customizable templates for a professional look.
- Support for multiple currencies and languages to cater to a global clientele.
- Expense Tracking:
- Record and categorize business expenses for better financial management.
- Attach receipts and documents to expense entries for accurate record-keeping.
- Time Tracking:
- Log billable hours with an in-built time tracker.
- Convert timesheets directly into invoices, ensuring accurate billing.
- Online Payments:
- Integrate with over 20 secure payment gateways, including Stripe, PayPal, Square, and UPI, to facilitate faster payments.
- Set up automated payment reminders to reduce delays.
- Comprehensive Reporting:
- Access detailed financial reports on profit and loss, expenses, and sales.
- Utilize insights to make informed business decisions.
- Multi-Platform Accessibility:
- Available on iOS, Android, macOS, and Windows, ensuring you can manage your finances from any device.
- Recurring Invoices and Reminders:
- Automate recurring invoices for regular clients.
- Set up payment reminders to ensure timely collections.
- Purchase Orders and Credit Notes:
- Manage purchase orders and create credit notes seamlessly with Moon Invoice’s purchase order generator.
Pricing
Moon Invoice offers flexible pricing plans to cater to various business needs:
- Bronze Plan: Starting at $5.47/month
- Manage up to 25 active clients.
- Single business management.
- Includes features like invoicing, expense tracking, and time tracking.
- Silver Plan: Starting at $6.83/month
- Manage unlimited active clients.
- Single business management.
- All features from the Bronze plan.
- Gold Plan: Starting at $10.25/month
- Manage unlimited active clients.
- Manage up to 2 businesses.
- Includes additional features like purchase orders and credit notes.
- Platinum Plan: Starting at $44.42/month
- Manage unlimited active clients.
- Manage up to 10 businesses.
- Advanced features and priority support.
Note: All plans come with a 7-day free trial, which allows users to explore the features before committing.
Why Should You Choose Moon Invoice?
- User-Friendly Interface: Designed with simplicity in mind, Moon Invoice ensures that even users with minimal accounting knowledge can navigate and utilize its features effectively.
- Comprehensive Feature Set: From invoicing and expense tracking to time logs and purchase orders, Moon Invoice offers a holistic solution for all your financial management needs.
- Affordability: With competitive pricing plans, Moon Invoice provides excellent value for money, making it accessible to businesses of all sizes.
- Positive Customer Feedback: Users have praised Moon Invoice for its ease of use, customization options, and responsive customer support.
- Inventory Management: Moon Invoice’s customizable billing software allows you to track inventory levels and receive alerts for low stocks.
- Multi-Platform Support: Whether you’re in the office or on the go, Moon Invoice’s availability across multiple platforms ensures you have access to your financial data whenever you need it.
Moon Invoice stands out as a top-tier invoicing and billing solution. It is affordable and has a user-centric design.
2. QuickBooks Online
QuickBooks Online is a comprehensive cloud-based accounting solution designed for small and medium-sized businesses. Developed by Intuit, it offers a suite of tools to manage various financial tasks. This enables businesses to streamline their financial processes, gain real-time financial insights, and collaborate seamlessly with team members and accountants. Being cloud-based, QuickBooks Online allows users to access their financial data securely from any device with an internet connection.
Core Features
QuickBooks Online provides a robust set of features to support diverse business accounting needs:
- Invoicing and Payments: Create and customize professional invoices, set up recurring billing, and accept online payments directly through the platform.
- Expense Tracking: Automatically import and categorize expenses by connecting bank and credit card accounts, simplifying financial record-keeping.
- Bank Reconciliation: Match and reconcile bank transactions with ease, ensuring accurate financial records and identifying discrepancies promptly.
- Comprehensive Reporting: Generate detailed financial reports, including profit and loss statements, balance sheets, and cash flow statements, to gain insights into business performance.
- Multi-User Access: Grant role-based access to collaborate with team members and accountants, ensuring data security and controlled permissions.
Pricing
QuickBooks Online offers several subscription plans to accommodate different business sizes and requirements:
- Simple Start: The plan starts at $5.70/month.
- Essentials: The plan starts at $8.40/month.
- Plus: The plan starts at $12/month.
- Advanced: The plan starts at $22.80/month.
Note: Prices are subject to change. For the most current pricing and promotional offers, it’s advisable to check the official QuickBooks website.
3. Hiveage
Hiveage is another online invoicing and billing platform designed for freelancers and small businesses. Launched in 2014 as the successor to CurdBee, Hiveage has expanded its user base to over 65,000 small business owners across more than 140 countries. The platform is designed to streamline financial management. Users can easily create professional invoices, send estimates, and accept online payments.
Core Features
- Professional Invoicing: Generate and send customized invoices featuring your company’s branding.
- Estimates and Quotations: Create detailed estimates for clients and seamlessly convert them into invoices upon approval.
- Time and Expense Tracking: Log billable hours and expenses directly within the platform.
- Recurring Billing and Auto-Billing: Set up recurring invoices for regular clients to automate billing cycles.
- Online Payment Integrations: Accept payments through multiple gateways, including PayPal, Stripe, Square, and Authorize.net.
Pricing
Hiveage offers a range of pricing plans to accommodate various business needs:
- Free Plan: The plan starts at $0 per month.
- Basic Plan: The plan starts at $16 per month (billed annually) or $19 per month (billed monthly).
- Pro Plan: The plan starts at $25 per month (billed annually) or $29 per month (billed monthly).
- Plus Plan: The plan starts at $42 per month (billed annually) or $49 per month (billed monthly).
Note: Prices are subject to change. Check the official website before selecting your FreshBooks Alternative.
4. Wave
Wave is a cloud-based accounting tool designed primarily for freelancers and start-ups. Established in 2010 and headquartered in Toronto, Canada, Wave offers a suite of financial services, including accounting, invoicing, and receipt scanning, all aimed at simplifying financial management for its users.
Core Features
- Invoicing and Payments: Create and send professional invoices with customizable templates.
- Expense Tracking: Monitor and categorize business expenses to maintain accurate financial records.
- Double-Entry Accounting: Utilize a robust accounting framework that adheres to standard accounting principles, ensuring accuracy and reliability.
- Financial Reporting: Generate detailed reports, including profit and loss statements and cash flow reports, to gain insights into business performance.
- Multi-Currency Support: Manage transactions in various currencies, accommodating businesses with international clients.
Pricing
- Starter Plan: The plan starts at $0 per month
- Pro Plan: The plan starts at $16 per month (billed monthly) or $170 (billed annually).
Note: Prices are subject to change. Check the official website before making your final decision.
5. Xero
Xero is cloud-based accounting software designed for small—to medium-sized businesses and is known as a FreshBooks competitor. Founded in 2006 in New Zealand, Xero has expanded its reach globally, offering a comprehensive suite of financial tools to streamline business operations. Its intuitive interface and robust feature set make it a popular choice among business owners and financial professionals.
Core Features
- Invoicing and Billing: Set up automated invoice reminders to ensure timely payments.
- Bank Reconciliation: Connect with over 21,000 financial institutions worldwide for automatic bank feeds.
- Expense Tracking: Capture and manage expenses on the go using Xero’s mobile app.
- Financial Reporting: Generate real-time reports, including profit and loss statements and balance sheets.
- Project Tracking: Plan, budget, and monitor projects with job tracking tools.
Pricing
Xero offers three primary pricing plans to accommodate various business needs:
- Starter: The plan starts at $2.90 per month.
- Standard: The plan starts at $4.60 per month
- Premium: The plan starts at $6.90 per month
Note: Prices are subject to change. Check the official website before making your final decision.
6. Invoice Simple
Perfectly suited for freelancers, solo entrepreneurs, and small business owners, Invoice Simple is a streamlined invoicing solution designed for simplicity and speed. It enables users to create sleek, personalized invoices and estimates that are easily accessible across all devices.
Whether you’re in the office or on the move, its clean interface allows you to add images, set custom payment terms, and apply discounts effortlessly. For professionals who prioritize mobile-friendly, no-fuss invoicing, Invoice Simple is a top contender.
Core Features:
- Customizable Templates: Personalize invoices and estimates, complete with flexible payment terms and branding.
- Intuitive Interface: Designed for ease of use, making invoice creation quick and clear, even for beginners.
- Expense Tracking: Efficiently capture and organize expenses with built-in receipt management tools.
- Mobile-First Experience: Create, send, and manage invoices directly from your smartphone or tablet.
Pricing:
- Essentials Plan: $4.99/month or $69.99/year
- Plus Plan: $13.49/month or $134.99/year
- Premium Plan: $19.99/month or $199.99/year
Note: Prices are subject to change. Check the official website before making your final decision.
7. Expensify
Expensify is a versatile expense management tool built for both individual users and businesses. It excels at helping companies efficiently track, manage, and organize employee expenses in one centralized system.
Whether you’re dealing with travel receipts or team reimbursements, Expensify simplifies the entire process, making expense reporting far less of a headache.
Core Features:
- Smart Receipt Capture: Snap a photo of a receipt and let SmartScan automatically extract and log the details.
- Streamlined Expense Tracking: Easily sort and categorize expenses, saving time and reducing errors.
- Bank & Card Syncing: Seamlessly link your credit cards and bank accounts to keep your finances fully in sync.
Pricing:
- Collect: The plan starts at $5 per month.
- Control: The plan starts at $9 per month.
Conclusion
Choosing the right small business accounting software is more than just picking a tool—it’s about finding a solution that supports your growth, simplifies your finances, and fits seamlessly into your workflow. Whether you’re a solo freelancer, a growing startup, or a mid-sized company juggling comprehensive project management and vendor management, the software you use can make a significant difference in how efficiently your business runs.
As we’ve explored, there are many powerful FreshBooks alternatives out there—each offering its blend of features, strengths, and pricing models. From intuitive invoicing tools to full-scale accounting platforms, the “best” option truly depends on your specific needs, business size, and budget.
As per our analysis, Moon Invoice is one of the best FreshBooks competitors, whether for billing and invoicing or accounting. However, we highly recommend taking advantage of free trials and demos. These give you a hands-on feel for how the software aligns with your processes.
Remember: the right software doesn’t just manage your numbers—it empowers your business to thrive.
